Legal

Privacy Policy

Last Updated: 27 July 2026

Summary: We are DevCollaborate Digital, operating from Tokyo, Japan. This policy explains what personal information we collect and how we handle it under the Act on the Protection of Personal Information (APPI) of Japan.

1. Business Identity and Contact

DevCollaborate Digital operates the website at devcollaborate.digital. Our registered address is 〒105-0004 Tokyo, Minato City, Shinbashi, 3 Chome-11-8, オーイズミ新橋第２ビル. For privacy-related inquiries, contact us at info@devcollaborate.digital or by telephone at +81 3 3567 4211.

This Privacy Policy applies to all personal information collected through our website and in connection with our training services. It has been prepared in compliance with the Act on the Protection of Personal Information (Act No. 57 of 2003, as amended, commonly referred to as the APPI) and related guidelines issued by the Personal Information Protection Commission of Japan (PPC).

Summary: We collect contact information you provide voluntarily and technical data from your browser. We do not collect sensitive personal information.

2. Categories of Personal Information Collected

We collect personal information in the following categories:

Information you provide directly: When you use our contact form, you may provide your name (optional), email address (required), and a message. This information is voluntarily submitted by you and is used solely to respond to your inquiry.

Automatically collected technical data: When you visit our website, our hosting infrastructure may automatically record your IP address, browser type, operating system, referring URLs, and pages visited. This data is collected for operational and security purposes and is not linked to personally identifiable information unless required for fraud prevention.

Cookie data: We use cookies and similar technologies as described in our Cookie Policy. Cookie preferences you set through our consent interface are stored to respect your choices on subsequent visits.

We do not collect sensitive personal information (tokubetsu-hairyo kojin joho) as defined under Article 2, Paragraph 3 of the APPI, including information relating to race, creed, social status, medical history, criminal records, or similar categories.

Summary: Your information is used only to respond to inquiries and operate the website. We do not use it for unrelated marketing.

3. Purpose of Use (Riyou Mokuteki)

Under Article 17 of the APPI, we are required to specify the purpose for which personal information is used. We use collected personal information for the following purposes only:

(a) To respond to inquiries submitted via the contact form on this website.

(b) To provide information about our training program services when requested.

(d) To fulfill legal obligations under applicable Japanese law.

We will not use personal information beyond these stated purposes without obtaining your prior consent, as required under Article 16 of the APPI.

Summary: We do not sell your data. We share it only with essential service providers under strict confidentiality obligations.

4. Third-Party Disclosure and Provision

We do not provide personal information to third parties without your prior consent except in the following circumstances, as permitted under Article 23 of the APPI:

(a) When required by law or by order of a governmental authority or court.

(b) When disclosure is necessary to protect human life, health, or property and it is difficult to obtain consent.

(c) When disclosure is necessary for the improvement of public health or the promotion of healthy child development and it is difficult to obtain consent.

(d) When cooperating with national government organs, local governments, or entities commissioned by them for legally prescribed affairs, and obtaining consent might impede the performance of those affairs.

We may use third-party service providers for website hosting and email infrastructure. Such providers act as commissioned processors (itaku) under Article 24 of the APPI and are contractually required to handle personal information only as directed and with appropriate safeguards.

Summary: We keep your data only as long as needed. Contact form data is retained for a reasonable inquiry resolution period.

5. Retention Period

We retain personal information only for the period necessary to fulfill the stated purposes of collection or as required by applicable law. Contact form inquiries and related correspondence are retained for a period sufficient to resolve the inquiry and maintain a record for business continuity purposes, generally not exceeding three years from the date of last contact unless a longer period is required by law or ongoing business engagement.

Technical log data is retained for a shorter period consistent with operational security needs. Once personal information is no longer necessary, we take steps to securely delete or anonymize it in accordance with our internal data management procedures.

Summary: You have rights to access, correct, and request deletion of your personal data. Contact us directly to exercise these rights.

6. Your Rights Under the APPI

Under the APPI, you have the following rights regarding your personal information held by us:

Right of disclosure (Kaiji): You may request that we disclose personal information we hold about you.

Right of correction (Teisei): If the personal information we hold about you is inaccurate, you may request correction, addition, or deletion of the relevant data.

Right to cessation of use (Riyou Teishi): You may request that we cease using or erase your personal information if it has been handled in violation of the APPI or if there is no longer a necessity for us to retain it.

Right to cessation of third-party provision: You may request that we cease providing your personal information to third parties where such provision is in violation of the APPI.

To exercise any of these rights, please contact us at info@devcollaborate.digital. We will respond within a reasonable period in accordance with APPI requirements. We may need to verify your identity before processing your request.

Summary: We use appropriate technical and organizational security measures to protect your information.

7. Security Measures (Anzen Kanri Sochi)

We take necessary and appropriate measures to prevent leakage, loss, or damage of personal information and to otherwise manage it securely, in accordance with Article 20 of the APPI. These measures include:

(a) Use of HTTPS encryption for all data transmitted between your browser and our website.

(b) Access controls limiting personal data access to authorized personnel only.

(d) Contractual obligations imposed on any commissioned third-party processors regarding data security.

In the event of a personal information breach that meets the notification thresholds under the APPI, we will notify the Personal Information Protection Commission and affected individuals as required by law.

Summary: This policy may be updated. Material changes will be reflected with a new Last Updated date on this page.

8. Changes to This Policy

We may revise this Privacy Policy from time to time to reflect changes in our practices, applicable law, or operational requirements. Any revisions will be posted on this page with an updated effective date. We encourage you to review this policy periodically. Continued use of the website following the posting of changes constitutes your acknowledgment of the updated policy.

For any questions about this Privacy Policy or our personal information handling practices, please contact us at info@devcollaborate.digital.